How to Find New Office Space for Your Business

When it comes to running a successful business, choosing the right office space is a decision that should not be taken lightly. The office space you select becomes the foundation upon which your company’s operations are built. It’s the place where your employees will spend a significant amount of their time and where your clients will form their first impressions of your business.

In this guide, we’ll outline the various factors to consider when choosing the location of an office. We’ll also delve into aspects like price, size, and more. Consider this a primer for how to choose an office space—even if you’ve never done it before or it’s been years since you last had to move offices.

Factors to Consider when Choosing New Office Space

There are dozens of independent factors that come into play when finding an office space. Here are a few of the most important ones to consider as you make a decision.

Location. The location of your new office space is critically important for several reasons. Firstly, you need to consider proximity to your target market or clients. If your business relies heavily on face-to-face interactions, having an office space located near your clients can greatly enhance your accessibility and availability to them. Additionally, an office space located in a vibrant business district or close to public transportation can make it easier for employees and visitors to reach you.
Price and Budget. Determining what you can spend on your new office space is essential. It’s important to strike a balance between finding a space that meets your needs and aligns with your budget. Consider the long-term affordability and scalability of the office space, as it should accommodate your business’s growth and changing needs without putting a strain on your finances.
Size and Layout. Evaluating the size and layout of your new office space is crucial to ensure that it can adequately accommodate your current and future needs. Take into account the number of employees, equipment, and resources that require space. Consider the flexibility of the space, allowing for potential expansion or downsizing as your business evolves. Plus, think about the design and layout options that can optimize productivity and collaboration among your team members.
Infrastructure and Facilities. Every new office space should have the necessary infrastructure and facilities to support your business operations. Reliable internet connectivity, technology infrastructure, and essential amenities such as meeting rooms, kitchens, and parking facilities are integral for the smooth functioning of your organization. Safety and security measures, such as surveillance systems and access control, should also be considered to ensure the well-being of your employees and assets.
Company Culture and Image. You want your office to reflect your company’s values, culture, and brand image. Think about how the location and aesthetic appeal of the space align with your desired work environment. A well-designed office can boost employee morale, create a positive impression on clients, and enhance your company’s image in the industry.

Why Does the Right Office Space Matter?

You might be wondering…does this really matter? Or, maybe a more honest question is: Is it really worth putting all of this energy and effort into finding new office space?

The answer to these questions is an emphatic yes! Here are several reasons why:

Increased Productivity. A thoughtfully laid-out workspace that promotes collaboration and communication can foster a positive work culture. Comfortable amenities, such as ergonomic furniture and breakout areas, contribute to employee well-being and satisfaction. By reducing distractions and creating an optimized work environment, you can inspire your team members to perform at their best.
Improved Client Perception. The office space you choose sets the tone for how clients perceive your business. A professional and appealing office space can instill confidence and trust in your clients, making them more likely to engage with you. A conveniently located office demonstrates accessibility and convenience, making it easier for clients to visit and interact with your company. The aesthetic appeal and functionality of your new office space project your professionalism and stability as a business.
Attraction and Retention of Talent. An office space that offers a desirable work environment can be a powerful tool for attracting and retaining top talent. Employees value a workspace that is comfortable, well-designed, and conveniently located.

Tips for How to Choose an Office Space

Now that we have a pretty decent grasp on the importance of selecting the right new office space, here are some practical ideas to guide you through the decision-making process:

Cast a wide net. Take the time to explore different office space options and locations. Conduct thorough research, visit multiple spaces, and assess their suitability for your business. Make note of the pros and cons of each space, and consider how they align with your specific needs and goals.
Think about the future. Consider the long-term plans and growth projections for your business. Evaluate whether the office space can accommodate your future expansion or downsizing needs. Flexibility in lease terms is important to ensure that your new office space can adapt to changes in your business requirements.
Get professional help. Don’t hesitate to reach out to real estate professionals or commercial property agents who specialize in office spaces. They can provide valuable insights, recommend suitable options, and assist you throughout the leasing or purchasing process. It’s smart to consult with architects or interior designers to nail down the best design and layout for your workspace.

Find Your Next Office Space With Hokanson Companies

Ready to make the right choice when selecting your new office space? Let Hokanson walk you through the process with our years of experience and market intelligence.

With our experienced team by your side, you can focus on your core responsibilities as a senior manager while we handle the complexities of leasing space. We’ll represent your interests throughout the real estate transaction, ensuring the property aligns perfectly with your business goals.

At Hokanson, we take into account various factors such as productivity, proximity to labor and supply, employee retention, and brand compatibility. Our market intelligence allows us to identify the ideal site for your office space, saving you time, effort, and resources.

Don’t let the sophisticated process of finding a new office space overwhelm you. Leverage our professional services and let us simplify the journey for you. Contact Hokanson today to start your search for the perfect office space that will fuel your business’s success.